The Importance of Attendance
In order to achieve success in the studies, students must participate in and engage in all scheduled activities such as lectures, workshop and seminars. Therefore, attendance on a daily basis is a mandatory requirement for all the students. Punctuality is also vital aspect, if the students turn up late they may not be allowed to enter the class as late entry disrupts the class.
The policy aims to assist all students to take responsibility for their complete and proper attendance which will enhance their learning experience by promoting retention and developing their personal skills, achievement and progression.
Principle behind the policy
The following are principles on which the policy is based for monitoring and recording the student’s attendance:
1. Attendance is a shared responsibility between the staff, parents/guardians and students.
2. Attendance should be managed for the complete session of the students in the College.
3. Limits for student attendance rates should be set and monitored in the College to maximize punctuality and attendance.
4. Punctuality and full attendance should be a benchmark by which the quality of provision in the policy must be judged.
Regular attendance and consistent study are student responsibilities, thus students are required to attend all classes punctually according to their signed learning agreement and course timetable.
1. Students should not knowingly miss a class for anything other than illness or exceptional circumstances.
2. It is not advisable to take holiday in term-time. If students need to miss a class, they, or someone acting on their behalf should:
a. Inform the member of staff responsible, in advance, of any planned absence (e.g. for a doctor’s or dentist’s appointment)
b. Inform the member of staff who takes the class, or the college, as soon as possible, to explain an unplanned absence. Students will be asked for personal details and for how long they expect to be absent.
c. On return to College following any period of absence, you are required to give the application for the same. This will be passed to their personal tutor.
d. Make arrangements to catch up on any work missed during absence.
3. Students may be excluded from classes if they are more than 10 minutes late, unless there are good reasons.
If a student is absent without authorisation and there has been no response, the student will be deemed to have withdrawn him/herself from the course after four weeks of absence. There may also be other remedial action taken (including disciplinary action in some cases) before the end of the four week absence period, if a student’s pattern of attendance and/or punctuality is not of an acceptable standard. Unacceptable attendance and/or punctuality may affect examination entry or other concessions.
Teaching Staff’s Responsibilities
All the staff members are required to:
1. Advice students of the Attendance Policy during induction.
2. Ensure that the importance and value of full attendance is promoted to students and their parents.
3. Form positive relationships with students and parents in order to support them.
4. Annually review the Attendance Policy and ensure that required resources are available to fully implement the policy.
5. Ensure that attendance data is reported on a weekly basis.
6. Clear systems to report, record and monitor all students’ attendance are in place.
7. Analyse attendance data to identify causes and patterns of absence.
Responsibility for policy implementation
The Head of Department and Director of College are responsible for implementing and overseeing the operation of this policy in the college. This will be their responsibility to ensure that policy requirements are collaboratively addressed by all.
1. Ensure that all staff members are aware of the attendance policy.
2. Adequate training to address attendance issues.
3. Making staff aware of their responsibilities.
4. Ensure that staff has inducted students about the attendance policy.
Standards to evaluate the success of policy
The following are the points by which the success of the policy can be evaluated:
1. Setting relevant benchmark for attendance and punctuality.
2. Continually improving attendance and punctuality.
3. Meeting targets of the attendance that were set at the beginning of the session.
4. Improved student success.
5. Staff compliance with the attendance policy.
6. Suitable measures to support the students below acceptable benchmark for attendance and punctuality.
Standards to evaluate the success of policy
The board will monitor the effectiveness of the policy periodically through consultation with students and staff.